1. Committees
Tara gave a quick introduction about why we called the Special Meeting and ran through the 4 committees that the board had decided on creating. Next, Georgia explained the roll of the committees, how they will work, the roll of the board liaison and chairpersons.
2. Introductions
Those in attendance introduced themselves and expressed whether they wished to be on a committee and what their interest was, if any.
Board Members Present: Gerard Adams, Kolene Allen, Tom Cary, Danielle Cenci, Nathan Creswick, Paul DeLeeuw, Georgia Monroe, Tara Simmons, and Elizabeth Listello
Others Present: Amanda Bastiaanse, Kris Van Haitsma, Amy Heilman, Ryan Hipp, George June, Martha June, Lisa Nelson, Nate Phelps, Veronica Phelps, Amy Price, Christina Radisauskas, Brian Sneller, Jessica Sneller, Andrea Veldman
3. Establish Committees
Tara then described all the committees and had people choose what committees they wanted to join and made sure each committee had a board liaison. The outcome was:
Marketing Committee
1.) Beth Listello (Board Liaison)
2.) Christina Radisauskas
3.) George June
4.) Amy Heilman
5.) Lisa Nelson (if needed)
Membership Committee
1.) Tara Simmons (Board Liaison)
2.) Christina Radisauskas
3.) Martha June
4.) Ryan Hipp
Vision Committee
1.) Tom Cary (Board Liaison)
2.) Paul De Leeuw? (Tech vision)
3.) Kris Van Haitsma? (Tech Vision)
4.) Amy Price
5.) Nate Phelps
Product Committee
1.) Danielle Cenci (Board Liaison)
2.) Nathan Creswick (Special Advisor)
3.) Ryan Hipp
4.) Amanda Bastiaanse
5.) Andrea Veldman
6.) Veronica Phelps
7.) Lisa Nelson
4. Committees – First Line of Business
After the committee members were determined, each committee gathered for 10 minutes to exchange contact info.
Each committee was given one or two tasks that needed to be addressed first:
Marketing: explore the possibility of working with Grand Central Market, Library event, Earth Institute course, 2008 Farm Tours
Vision: Review Tom and Nathan's report on future growth and make suggestions
Product: establish policy on drop-offs done by someone other that the producer (a paid delivery service), review proposal of a seller to sell recycled newspaper bedding to farmers
Membership: establish policy on dealing with delinquent members, establish policy on special pick-ups (specifically members who want permanent exceptions made)
5. Insurance
Jerry reported his findings on the insurance policy exclusion clause and recommended that we approve the policy.
Motion to approve purchasing Insurance policy. Motion Seconded. Motion Approved.
6. Voting Memberships
Tara questioned the regulation about paid voting membership, as opposed to volunteer-based voting membership. The rule has been "Users of the Cooperative may pay $100 to the Co-op to become a voting member of the Co-op." but it does not state how long that would last for or if it is a lifetime voting membership. After a short discussion it was proposed that the regulation be changed to "Users of the Cooperative may pay $100 to the Co-op to become a lifetime voting member of the Co-op. This is in addition to the $35 annual membership fee, which must be maintained to stay a voting member."
Motion to approve rewording. Motion Seconded. Motion Approved.
7. Next Quaterly Meeting
May 28, 2008
Meeting adjourned at 8:35 pm